Administration Officer NEW

The Opportunity 

An exciting opportunity is available for an Administration Officer to join the Lung Health team at Burnet!

In this role you will provide high-level, efficient, and effective administrative support to the Working Group Head, Lung Health and their team. You will be responsible for managing and coordinating activities on your behalf, with internal and external stakeholders.

You will also:

• Coordinating travel arrangements and liaising with other parties.
• Working with Funding agencies and institutional grants management offices (Burnet and other partners).
• Assisting with the management of agreements and contracts.
• Providing financial related administrative support.
• Screen and prioritize phone calls, emails, and other communications, and respond to routine inquiries.
• Coordinate and prepare for meetings, including drafting agendas, taking minutes, and preparing materials.
• Maintain record system for confidential information and documents, such as contracts, legal documents, and financial statements.
• Coordinate and plan events and activities, such as conferences, retreats, and team-building activities.

Refer to the attached position description for full details. This is a 0.6 FTE Part Time, 2-year fixed term position.  You will have flexible working hours as well as up to 0.4 FTE working from home option.

Let’s talk about you

The following criteria are essential requirements:

• A minimum of 2 years of experience in an administrative support focused role, preferably supporting executives.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to interact with internal and external stakeholders.
• Strong problem-solving skills, with the ability to anticipate and address issues before they arise.
• Demonstrated proficiency and experience in the use of software applications e.g., MS Office (Word, Excel, PowerPoint), Google software applications, etc.
• Attention to detail and accuracy in record-keeping and documentation.

The following are desirable but not essential:

• Experience working in a university or research institute including supporting grants management.
• Previous experience in providing finance and travel coordination support.

The Burnet experience…

We want you to have a successful and meaningful career at Burnet and are committed to providing a supportive workplace environment for all our people. You will be part of a collaborative culture where progressive leadership, innovation, respect, and excellence are valued. Join a team of talented individuals who are passionate about what they do – achieving a more equitable world through better health.

We offer:

• A monthly accrued day off for full-time staff
• 14 weeks paid parental leave – no qualifying period
• Additional long service leave – 17.3 weeks (minimum is 8.67) at 10 years of service
• Study leave
• Flexible working arrangements
• Generous salary packaging
• Opportunities for career and professional development

Who are we?

Burnet Institute is a leading Australian, unaligned, not-for-profit, organisation passionate about social justice, equality and evidence-based research.

Burnet Institute brings together a highly diverse skill base, with more than 400 staff and students working across cutting-edge research and projects to address some of the most relevant global health issues.  Institute-wide interdisciplinary health programs Disease Elimination, Health Security and Pandemic Preparedness, and Women’s, Children’s and Adolescents’ Health are at the heart of our daily decision making. Harnessing our international and local field presence, our laboratories, and our mixed development and research cultures drives a greater focus on the most relevant health issues and achieves a greater impact as a result.

Whilst our headquarters is in Melbourne, Australia, we also have offices in Papua New Guinea and Myanmar, and are actively involved in research and public health programs throughout Australia, the Asia-Pacific region and Africa. Burnet is the only unaligned organisation in Australia that has dual accreditation with both the Australian National Health and Medical Research Council (NHMRC) and the Department of Foreign Affairs and Trade (DFAT).

Bring your whole self to work 

At Burnet, we foster a diverse and inclusive culture. We want our people to feel like they belong and are free to be themselves at work. We have an active Gender Equity, Diversity & Inclusion (GEDI) Council that works to promote and improve gender equity, diversity and inclusion across the Institute, by developing and implementing strategies informed by both national and international best practice and staff input. Burnet holds an Athena SWAN Institutional Bronze Award from Science in Gender Equity (SAGE). If you have a reasonable adjustment, support, or access requirement at any stage of the recruitment process, we encourage you to let us know by emailing careers@burnet.edu.au.

Sounds great! How do I apply?

Apply below and attach the following documents:

• Resume
• Cover Letter

Applications close at 11:59pm AEST on Monday, 27 January 2025.

As part of our commitment to gender equity, we have included a question in the application process on gender. This will allow us to monitor and report on gender in relation to our recruitment process.

Burnet is a child safe organisation. The successful applicant will be required to apply for a National Police Check and/or Working with Children. Current Australian working rights are required for all applicants.